Terms and Conditions

Who Runs Your Events

Our events are run locally by dates at eight hosts if organised by individual clubs.  Dates at Eight head office events are run in partnership with Freedom Ltd, established in 1996 they specialise in events across the UK and Europe for groups.

How do I choose an event?

All our events are ticketed and are in locations across the UK and Europe, our events all have limited tickets and tickets are released based on having equal number of single people at the event.  Eg 20 men and 20 women and on a first come first served basis.  *we reserve the right to postpone events should minimum numbers not be fulfilled.  All events will state the minimum numbers required to make the event a success.  Waiting lists will be produced for all events should we be over subscribed.

Choose your location, your event type and your budget, then simply use our online platform to book your ticket!

Types of Events

Our events feature at different times of the day or night dependent in the nature of the event.

Date Events, couples from all club types of welcome

Singles Mixer Events – various mixer events to suit all preferences, look at who the event is targeted at and make your decision if these are your type of people.

Social Mixer Events – all welcome 

Meet the family events – all welcome

**please look at individual terms and conditions per event as supplier terms may differ from event to event.

Week Clubs

Event Costs

Weekly clubs are included in your subscription and you will have the opportunity to attend 3 per month.

Monthly date events and mixer events are paid in advance and range in price from £6 to high ticket weekender events.  The events have been designed to suit as many budgets as possible.

Do we organise transport?

We can offer a transport service for mixer events from a location of the hosts choice to the event and transfers between activities on the weekender events If required. Check with your club host.

Do we pay a deposit and how much is it?

Most of our events are payable in full in advance, however weekender and high-ticket events can be secured with a deposit of £35, the balance is due 6 weeks before the event unless otherwise stated. A payment link will be provided so that you can pay at your convenience and is managed by our Dates at Eight hosts.  *if you have booked your space at an event but not completed your payments, you will simply be removed from the guest list and your space made available to other members.  Guest can be readded subject to availability and a £10 administration fee.

 

Dates at Eight standard terms and conditions regarding group events and date events organised via our partnership with Freedom Ltd

In order to ensure consistency, Dates at Eight are obliged to pass on the terms and conditions set out by Freedom Ltd

We like to keep our Terms of booking simple, but should you have any questions please contact us.

Your money is safe with us.

We act as a travel agent for Dates at Eight and the principal suppliers named in your itinerary ticket and we hold all pre-paid money in a fully bonded HSBC Client’s Account.

Deposit Payments

Dates at Eight Clubs are required to Pay £35 to secure the booking for your maximum group size. To help you gain commitment from those attending, use your members area to send invites by email or SMS so Dates at Eight Members can pay their deposits within 2 weeks of booking confirmation. The group leader (host) can easily track all payments made by the group.

Provisional Bookings

Your deposit will not be processed until suppliers have confirmed availability. Once that happens, we’ll process your booking and send you confirmation.

Balance Payments

The balance is normally due 6 weeks before the party. However, if you book with less than 6 weeks to go, we will confirm a special balance date with you. Good news, you are not liable for your friends’ payments so if they don’t pay, we will simply reduce the numbers (subject to the minimum for that event). Sorry but balance payments received late, will not qualify for promotional offers.

Health and Other Requirements

Some of the activities that we sell require minimum health requirements. To be totally sure please ask when booking, because if one of your party can’t participate on the day, we won’t be able to offer a refund.

Damage and Behaviour

Should your group cause any damage to the supplier’s property during the event, they will be financially liable. Some suppliers may require a credit card pre-authorisation or cash behaviour bond on arrival. We will always advise you of this.  Dates at Eight Code of conduct must also be adhered to on all mixer, social and date events.

Safety and Insurance

We entrust that our suppliers observe the highest standards of safety for the activities and have appropriate levels of Public Liability Insurance. Our aim is to visit as many suppliers as possible (tough job but someone must do it). However, we have not undertaken an official examination of the equipment or facilities in all cases. Some events carry an element of risk and we strongly advise you take personal accident cover. If you choose not to take such cover, we assume you are happy to take the risk of being uninsured.

The Great British Weather

Outdoor activities are subject to weather conditions. In most cases, neither you nor Freedom are entitled to cancel due to adverse weather conditions. We are not obliged to offer refunds for events affected by weather. If the risk to health and safety is too high, in the interests of the participants, we reserve the right to alter an event/activity. If we must cancel, the group leader is subject to the refund conditions of the activity supplier.

Alterations by Dates at Eight in conjunction with Freedom

Sometimes we must make changes, usually because of circumstances out of our control. If this happens, we reserve the right at any time to substitute alternative accommodation or activities. If this means extra cost to you, we’ll let you know, giving you the choice to accept. If the booking becomes unavailable for reasons beyond our control, you will not be entitled to a refund but in certain circumstances we will offer you a free change of location or a change of date.

Alterations by Dates at Eight Hosts

We will try to accommodate any changes, subject to availability. We have two charges: £10 to add someone once the balance has been paid and £80 should you wish to change date or destination.

Cancellation

The cancellation of a booking can be accepted only if it is received in writing/email from the group leader. All payments made are non-refundable and non-transferable. If our suppliers impose a cancellation charge the group leader will be responsible for meeting these costs.
If someone within your group cancels, whatever the reason, unfortunately we can’t offer a refund. However, we can provide an invoice for insurance purposes should they have a suitable policy. Or better still, if they can find someone to take their place, we can arrange a name transfer free of charge.
If the whole booking becomes unavailable for reasons beyond our control, in certain circumstances we will offer you a free change of location or a change of date but you will not be entitled to a refund.

On the run up to the event

Please provide us with full names prior to the party along with any room shares if you have booked accommodation with us. This will ensure that your group activities run as smoothly as possible.
We advise all our group leaders to contact the relevant suppliers on their Ticket Itinerary a week before the event to run through any queries that you may have.
Please take your Itinerary with you as your “ticket” for the weekend.

Feedback

Should you encounter a problem whilst on an event, please take it up with the supplier at the time to allow them the opportunity to resolve any queries.
If you are unable to resolve the matter, the group leader on behalf of the group should contact our Customer Relations Team within 7 days of your return. We will conduct a full investigation, simply bear with us for a week whilst we liaise with our suppliers, usually we are much quicker than this!

Other Information

In the unlikely event that you must pay for an activity or for entrance to a venue booked and paid in advance through Freedom, then simply collect a receipt and send it to us in order for us to investigate.

GDPR Privacy Policy

We only pass on your group’s names and contact details onto the suppliers relevant to your booking so that they can contact you regarding the event. All other information you provide is private and secure. We do not store card payment details and on request we will remove all your personal data within 8 working hours.


Party House Terms



Contract

We act as a travel agent for principal suppliers named in your itinerary, you are deemed to have entered a contract with your selected property.

Deposit Payments

Pay £35 (or one person’s place) acts as a deposit to hold property availability for 48 hours. Use your Members Login to send invites by email or SMS, so your friends can pay towards the 30% provisional booking. This gives you peace of mind of who is attending and the group leader can easily track all payments made. Per person deposits are non-refundable.

Provisional Bookings

Within 48 hours we require 30% of the full booking value. Once that happens, we’ll process your booking and send you confirmation.

Balance Payments

The balance is normally due 12 weeks before the party. However, if you book with less than 12 weeks to go, we will confirm a special balance date with you. The Party House group cost can be shared by the final group size. Sorry but balance payments received late, will not qualify for promotional offers.

Payment Charges

Absolutely none – hooray!

Security Deposit

You are responsible for treating the house and contents with great care, should your group cause any damage to the supplier’s property during the event, they will be financially liable. All properties require a credit card or BACS good behaviour bond prior to arrival. Starting from £50 per person (usually £500 – £1000 per property). Payments are released within 14 days of departure.

Safety and Insurance

We entrust that our property owners observe the highest standards of safety and have appropriate levels of Public Liability Insurance. We have not undertaken an official examination of the facilities in all cases. You are responsible for taking out suitable travel insurance to cover your booking.

House Rules

Your accommodation will have a set of house rules in the welcome pack, for example:
Noise Policy (zero tolerance) – owners require you kindly consider the neighbours, with reasonable noise levels that does not disturb them.
Smoking is not allowed inside the accommodation or any other building on the premises.
Candles, naked flames or fireworks are not permitted on the premises.
Cleaning – you will leave the property in the same condition as you found it on arrival.
The number of persons occupying a property must not exceed the maximum number booked.
Properties with a hot tub or swimming pool have permitted hours of use.

Alterations by Freedom

Sometimes we have to make changes, usually because of circumstances out of our control. If this happens, we reserve the right at any time to substitute alternative accommodation or activities. If this means extra cost to you, we’ll let you know, giving you the choice to accept. If the booking becomes unavailable for reasons beyond our control, you will not be entitled to a refund but in certain circumstances we will offer you a free change of location or event date.

Alterations by You

We will try to accommodate any changes, subject to availability. We have two charges: £10 to add someone once the balance has been paid and £80 should you wish to change date or destination.

Cancellation

The cancellation of a booking can be accepted only if it is received in writing/email from the group leader. All payments made are non-refundable and non-transferable. If our suppliers impose a cancellation charge the group leader will be responsible for meeting these costs.
If someone within your group cancels, whatever the reason, unfortunately we can’t offer a refund. However, we can provide an invoice for insurance purposes should they have a suitable policy. Or better still, if they can find someone to take their place, we can arrange a name transfer free of charge.
If the whole booking becomes unavailable for reasons beyond our control, in certain circumstances we will offer you a free change of location or a change of date but you will not be entitled to a refund.

On the run up to the weekend

Please provide us with full names prior to the party. After the balance has been paid the property owner will send the group leader a welcome pack, including house rules, check-in and check-out times and other useful information.
We advise all our group leaders to contact the relevant activity suppliers on their Ticket Itinerary a week before the event to run through any queries that you may have.

Feedback

Should you encounter a problem whilst on an event, please take it up with the supplier at the time to allow them the opportunity to resolve any queries. If you are unable to resolve the matter, the group leader on behalf of the group should contact our Customer Relations Team within 7 days of your return. We will conduct a full investigation, simply bear with us for a week whilst we liaise with our suppliers, usually we are much quicker than this!

Other Information

In the unlikely event that you must pay for an activity or for entrance to a venue booked and paid in advance through Freedom, then simply collect a receipt and send it for us to investigate.

GDPR Privacy Policy

We only pass on your group’s names and contact details onto the suppliers relevant to your booking so that they can contact you regarding the event. All other information you provide is private and secure. We do not store card payment details and on request we will remove all your personal data within 8 working hours.
Please note that the group leader is responsible for ensuring that the group is aware of these Terms

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